boosterminutes

Lancaster Golden Gales Athletic Boosters Meeting Minutes
July 27, 2005

DIRECTOR MEMBERS PRESENT:
President Barb Anderson, Vice President Ed Effinger, Treasurer Eric Coakley, Secretary Mitch Shell, Sue Fast, John Anderson, Carl Tatman, Pinky Cook, Liz Lietnaker, Steve Swinehart, Athletic Director Merwyn Bowdish, Dr. Denise Callihan - Superintendent LHS.

REPRESENTATIVE MEMBERS PRESENT:
Rena Stoughton: Baseball, Amy Wright: Field Hockey, Steve Gorby: Football, Baseball, Greg Goodman: Tennis Mens, Rick and Holy Snider: Basketball Ladies, Ron Dilley: Wrestling, Denise Schoonover: Soccer Men, Drew Boring: Football, Jack Cheek: Track & CC, Gary & Sharon Lucas: Volleyball, Steve Harvey: Basketball Mens, Rod Evans: Basketball Mens, Holly Elick: Tennis Ladies, Robin Cathers: Extra Innings Club, Robin McBroom: Swim, Leslie Cox: Cheerleading, Lise Rickets: Track & CC, Tawny Snyderman: Track & CC.

SECRETARY’S REPORT:
Minutes from the June 1st meeting were distributed and reviewed. Carl Tatman moved to approve the minutes. Ed Effinger seconded the motion. Motion passed.

TREASURER’S REPORT:
Copies of the June 1st treasurer’s report were distributed and reviewed. John Anderson moved to approve the treasurer’s report. Carl Tatman seconded. Motion passed. Books are correct from June 3rd forward from the new treasurer. Note on the Hood Building has been paid off. Checks for the concession participation will be mailed to the booster organization treasurers. Checks for Bingo participation will be paid at the end of each month to the booster organization treasurer. Expense Report Form was introduced and is to be used for most reimbursements. Place completed form in the LABC mailbox in Audrey’s office. Receipts and invoices must be attached to receive reimbursement. LABC Treasurer also needs written notification when Booster Groups use the Moose Lodge for Sport Banquets. LABC will pay the Moose Lodge direct for banquet space rental. Refer to the flyer distributed to the Representative Members for information on banquet planning.

ATHLETIC DIRECTORS REPORT:
August 1st is the first Parent/Athlete mandatory meeting at LHS Auditorium at 7:00pm. Make up dates are set at August 9th and 11th at 7:00pm at Thomas Ewing and General Sherman respectively. Official fall sport practices start August 8th. Question was asked if LHS is still having “meet the team night”. AD indicated that this is up to each team’s Head Coach to decide. Ticket prices are the same as last year. Season pass packages are available. Question was asked if the AD has a list of Projects they are working on. AD reported he is working on a revised list for the School Board and would like to see a committee formed to spear head these projects. Since LABC has retired the note on the Hood Building, perhaps they will be able to assist with some other capital improvement projects.

BINGO REPORT:
John Anderson distributed this month’s Bingo Committee report. He reported that attendance at bingo is down due to the summer months. Groups were reminded to review the schedule for when they are assigned to work. Last month one group did not show due to a communication issue between outgoing and incoming officers. This situation needs to be avoided in the future. LABC is still looking for a new Bingo Chair to fill the vacancy of John Anderson.

PROGRAM COMMITTEE REPORT:
A written report from the Program Committee was distributed. We had trouble with the Art adds for fall programs do to the closing of the printer we used previously. Some businesses are having difficulty recreating artwork. The selling price on fall programs will be $2.00 this year.

MEMBERSHIP COMMITTEE REPORT:
A written report from the Membership Committee was distributed. This Committee is looking for additional active members from the Booster Club.

CONCESSION COMMITTEE REPORT:
A written report from the Concession Committee was distributed. The committee is recommending that the concession distribution be handled with Majors and Minors as last year rather than with multiple classifications. Pop cost went up this year. Committee will need to review costs and discuss any possible sales price increase with the Band Boosters. Ice machine broke down before the 4th of July. This has been repaired by LCS Maintenance. A Chairperson is needed to head up this schools year concessions. Please see a Booster Club Board Member if you have name(s) of a person(s) who might be interested. This is a critical vacancy and must be filled as soon as possible. LABC will need volunteers to clean and get the concessions stands ready for the first football game on August 26th. A date will be announced.

AUDITING COMMITTEE REPORT:
This committee has not met yet. Looking for volunteers to serve on this committee.

BUDGETING COMMITTEE REPORT:
A written report from the Budget Committee was distributed. The 2005-06 Budget was presented and approved.

OLD BUSINESS:
Group Exemption Status
Forms were submitted to the IRS for 501(c)3 status for the following individual booster organizations: Touchdown Club, Extra Innings Club, Field Hockey, Volleyball, Wrestling, and Cheerleading. We are waiting for a response from the IRS. Booster groups with 501(c)3 status currently were reminded that they may need to file a Form 990 since the fiscal years just ended at the end of June.

Other
LABC is willing to order pop for special events sponsored by individual booster groups this year through their account with Coke. The individual booster groups will need to pay LABC up front for the pop purchase amount. AD reported that the recognition plaques hung in the LHS hallway are in the process of being updated. LABC approved to have an Alumni Brick made in the honor of Dwight Kane. John Anderson will coordinate this with the LHS Alumni Association. Previously the AD had mentioned that Flag Poles were needed on the upper tier fields - Further discussion was tabled until the AD could be present to comment. Previously the AD had mentioned that a new PA system were needed on the upper tier fields - Further discussion was tabled until the AD could be present to comment.

NEW BUSINESS:
Dan Carson Baseball Scholarship
Information was provided on how this scholarship was started and the purpose for the scholarship. LABC agreed to contribute $500 to the Spring, 2005 scholarship that was awarded by the Extra Innings Club. There will be additional discussion at a future LABC meeting on whether the LABC will continue to support this scholarship in the future. The Extra Innings Representative Member asked that they be invited to attend the meeting when this discussion was to be held.

External Relations Committee
Formation of an ad hoc committee to communicate to the Moose Lodge on behalf of the LABC was discussed. Joe Moore and Jeff Campbell have to date been participating coordinating with the Moose on behalf of LABC. Carl Tatman moved to establish this committee, with Ed Effinger seconding the motion. Motion passed. Those interested in serving on this committee should volunteer.

Other
Representative members in attendance for this meeting have received a folder with forms and information for the 2005-06 year. Included is a Contact Form that will allow better communication between the groups and LABC. Please fill out the forms on who is your booster group contact for Bingo, Concessions and reimbursements. If your team officers are different then what is on your list, please contact Mitch Shell, LABC Secretary with the new information. Tawny Sniderman volunteered for the open position of Bingo Director and the last vacancy as an Director Memberof LABC. Her appointment to the vacancy passed unanimously! If your booster group is planning a fundraiser you are reminded to complete the Fundraising Form that was distributed in the folder. The form should be turned in to the Athletic Department office prior to the fundraiser. AD office will forward to LCS Board of Education for approval.

Next scheduled meeting is Wednesday, September 7th, 2005 at 6:30pm in LHS cafeteria.

Submitted by Mitch Shell July 27, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
June 1, 2005

BOARD MEMBERS PRESENT:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Susie Fast, Jeff Campbell, Liz Leitnaker, Joe Moore & A.D. Merwyn Bowdish

Sport Representatives: Mitch Shell: Swimming, Carl Tatman: Football, Holly Elick: Girls Tennis, Eric Coakley: Volleyball, Greg Goodman: Boys Tennis

SECRETARY’S REPORT:
Unofficial minutes from the May 4th meeting were distributed and reviewed. They could not be approved because an official meeting was not held on May 4th.

TREASURER’S REPORT:
Chris Shafer distributed the treasurer’s report. Mark Jones moved to approve the report. Barb Anderson seconded the motion. Motion passed.

BINGO REPORT:
John Anderson distributed and reviewed this month’s Bingo report. Joyce Snyder will be the temporary treasurer this summer for bingo. Damon Notestone will resume the position of treasurer this coming fall. Joe Moore motioned to authorize Joyce Snyder to have signature authority for the checking account used by bingo. Barb Anderson seconded it. Motion passed. Liz Leitnaker motioned to hire Paula Muncie to assist in the concession operations of the Boosters. Barb Anderson seconded it. Motion passed. John Anderson motioned to formally thank Eric Nemetz and Pam Fisher for their steadfast and loyal support to the Bingo Committee and the Lancaster Athletic Boosters. Chris Shafer seconded the motion. Motion carried. Merwyn Bowdish mentioned that he thought the Boosters could have 5 business locations selling instants. The Bingo Board will investigate this option more. John mentioned that a new Bingo Board Chairperson is needed for next year because he is stepping down. He will be staying on as a member of the Bingo Board only.

OLD BUSINESS:
501 c 3 Booster Organization: Barb Anderson reported that Baseball, Volleyball, Football, Cheerleading, and Field Hockey are interested in joining an umbrella group. Soccer and Hoops parents are currently under the current 501 c 3 umbrella group.

NEW BUSINESS:
Concessions: Barb Anderson presented a concession stand upgrade proposal to purchase fatigue mats for both Fulton Field concession stands and the basketball concession stand. Also included in the proposal was replacing two faucets at Fulton Field with goose neck style faucets. John Anderson motioned to pay $1400 to purchase mats and faucets. Susie Fast seconded it. Motion carried. Maintenance will install the replacement faucets. Concession Assignments will be conducted at the August meeting. Committee members: Barb Anderson, Steve Swinehart and Eric Coakley will organize this event.

Hood Building Loan: Mark Jones motioned to pay off the note (~$20,000). Jeff Campbell seconded the motion. Motion carried.

Board Members: Joe Moore motioned to appoint Pinky Cook to finish out the one year board position vacated by Chris Shafer and Carl Tatman to replace Nancy Stahley in her remaining two years. Barb Anderson seconded the motion. Motion passed. John Anderson motioned to elect Eric Coakley, Mitch Shell, Steve Swinehart, and Steve Gorby each to 3 year terms on the Booster Board. Barb Anderson seconded it. Motion carried. One remaining board member position still needs to be filled.

Election of Officers: Slate - President: Barb Anderson, Vice President: Ed Effinger, Treasurer: Eric Coakley, Secretary: Mitch Shell. Jeff Campbell motioned to close nominations. Mark Jones seconded. Motion passed. John Anderson motioned to accept the slate of officers. Joe Moore seconded. Motion carried.

ADJOURNMENT: Mark Jones moved the meeting be adjourned. Jeff Campbell seconded. Motion passed. Meeting adjourned.

There will be no meeting during the month of July.

Next scheduled meeting is Wednesday, August 3, 2005 at 6:00 pm in LHS cafeteria. Concession assignments will be chosen at this meeting. Each sports group needs to have a representative present.

Submitted by Nancy Stahley June 6, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
May 4, 2005

BOARD MEMBERS PRESENT:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Susie Fast & A.D. Merwyn Bowdish

Sport Representatives: Leslie Cox: Cheerleading, Carl Tatman: Football, Holly Elick: Girls Tennis, Denise Schoonover: Boys Soccer, Greg Goodman: Boys Tennis, Ron Dilley: Wrestling

Many items were discussed but no official action could take place due to the lack of a quorum.

Items discussed included:

Secretary’s Report, Treasurer’s Report

Bingo Report: Volunteer Paula Muncie is a possible replacement for Vickie Lott.

Concessions – Merwyn said we are hosting a Div. III softball tournament May 25, 26, & 28 and will need to provide concessions. Boosters declined to supply concessions. Chris Shafer said softball parents will take it. Merwyn also said he will need help with the tailgate party at the first home football game with Logan. The Engineering Tech Prep Class is building two pre-fabricated concession stands to use at the softball and baseball fields.

Plaques in hallway – Merwyn said Kathryn Cheek will complete them this summer.

Wrestling Rep Ron Dilley asked what was expected of him as a Sports Rep. Explained to him that he could contribute to the meetings by taking part in discussions and voting. He was also informed of the 503 c 3 umbrella group that is forming. He said he was working on getting 11 workers for the May 12 Bingo night that wrestling has scheduled. Ron also asked about holding a Texas Hold ‘Em tournament. He was told he would need school board approval and have a 501 c 3 status.

Merwyn said flagpoles are needed at the softball and baseball fields. Estimate for a 30 ft. flagpole is $866. We will need two. Also speakers are needed at the softball, baseball and soccer fields. He will check on estimates for the speakers. This summer he plans to complete a priority list of projects needed for athletics this summer. Please inform Merwyn of any possible gold package sponsors ($5000) for the athletic department.

Election of officers and new board members could not be completed due to lack of quorum. An invitation was extended to the sports reps present to consider becoming board members. Meetings are held on the first Wednesday of each month.

Next scheduled meeting is Wednesday, June 1, 2005 at 6pm in LHS cafeteria.

Submitted by Nancy Stahley May 8, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
April 6, 2005

BOARD MEMBERS PRESENT:
President Ed Effinger, Vice President Mark Jones, Secretary Nancy Stahley, John Anderson, Barb Anderson, Jeff Campbell, Liz Leitnaker, & Merwyn Bowdish

Sport Representatives: Jeff Craiglow: Cheerleading, Carl Tatman: Football

Many items were discussed but no official action could take place due to the lack of a quorum.

Items discussed included:
- Secretary’s Report, Treasurer’s Report, Bingo Report
- AED update: Brian Huck has it in his office. A training session may be conducted in the future.
- Concessions: still need a board member to open, supervise, and close on Friday, May 6.

- Ordering pop for other groups – Barb will make a pop order form when other sports groups want to order through the Boosters for special events. Barb also reported that Terry Oehrtman has leftover pop from an indoor track meet. He wondered if the Boosters would buy it from him.

- Plaques in hallway: Merwyn is still working on getting the nameplates up to date.

- Cross Country: The Invitational is still on but the Regional Meet is questionable.

- Kane Relays: Question was raised if we wanted to make a memorial to Dwight Kane since he recently passed away. Merwyn suggested buying an Alumni brick for the courtyard.

- Umbrella 503 c3: Barb sent out mailings to each baby booster group asking if they wanted to join. She heard from two groups that are not interested and 4 groups that are interested.

- Nancy Stahley announced that she was resigning as Secretary and from the Board, but would finish out the year.

- Elections will be at the May meeting. All Officers need to be elected and 6 Board members replaced.

Next scheduled meeting is Wednesday, May 4, 2005 at 6pm in LHS cafeteria.

Submitted by Nancy Stahley April 18, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
March 2, 2005

BOARD MEMBERS PRESENT:
President Ed Effinger, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Jeff Campbell, Joe Moore, Jennifer Miller, Liz Leitnaker, & Pinky Cook.

Sport Representatives: Jay Bahnsen: Boys Tennis and Golf, Rena Stoughton: Baseball.

SECRETARY’S REPORT:
Minutes from the February 2nd meeting were distributed and reviewed. Barb Anderson moved to approve the minutes. Liz Leitnaker seconded the motion. Motion passed.

Minutes from the February 9th meeting were distributed and reviewed. Liz Leitnaker moved to approve the minutes. Barb Anderson seconded the motion. Motion passed.

TREASURER’S REPORT:
Treasurer’s Report was distributed by Chris Shafer. Barb Anderson moved to approve the treasurer’s report. Liz Leitnaker seconded the motion. Motion passed.

BINGO REPORT:
John Anderson distributed and reviewed this month’s Bingo report.

OLD BUSINESS:
Concessions: A shelf and light has been installed in the basketball concession stand. Purchasing fatigue mats was discussed. Barb Anderson will get estimates and present at the next meeting. Volleyball parents requested to use the concession stand on April 3 and May 14. Liz Leitnaker moved to allow them to use the concession stand on the above dates. Jennifer Miller seconded the motion. Motion passed. Boosters discussed whether we wanted to run the concession stand during the Girls/Boys AAU tournament in April. Chris Shafer motioned to decline running the concession stand during the tournament. Barb Anderson seconded the motion. Motion passed. Boosters will meet on Saturday, March 5 at 3:30pm to move concession supplies down to Fulton Field after the Girls DIV III finals game.

Moose: Jeff Campbell reported that the Boosters will be purchasing two dumpsters to be used by the Boosters at the Moose Lodge.

NEW BUSINESS:
Volleyball Parents: Volleyball is hosting a Silent Auction and asked if the Boosters would donate a Lancaster Gales mat to the auction. John Anderson motioned to donate two Gales mats to the volleyball parents to be used in the silent auction. Jennifer Miller seconded the motion. Motion passed.

501 C 3 Booster Organization: Discussed forming an umbrella 501 C 3 organization of Baby Booster Sport Groups. Barb Anderson motioned that we form an umbrella 501 C 3 Athletic Booster Group and that the Boosters pay the $500 fee. Liz Leitnaker seconded the motion. Motion passed. Barb will present a formal resolution at the next meeting and will send information out to each sport parent group.

ADJOURNMENT: John Anderson moved the meeting be adjourned. Jennifer Miller seconded. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, April 6, 2005 at 6pm in LHS cafeteria.

Submitted by Nancy Stahley March 19, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
February 9, 2005

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Secretary Nancy Stahley, John Anderson, Barb Anderson, Jeff Campbell, Jennifer Miller, Liz Leitnaker, and Pinky Cook

Sport Representatives: Jay Bahnsen: Boys Tennis and Golf, Lise Ricketts: Track and Cross Country, Denise Schoonover: Soccer, Gina Pressler: Girls Golf, Holly Elick: Girls Tennis, Amy Wright: Field Hockey, Gary Lucus, Lisa Notestone, Damon Notestone: Volleyball.

TEXAS HOLD’EM TOURNAMENT: Volleyball Parents requested that they would like the Athletic Boosters to sponsor a tournament. They would like to use our charitable organization status as an IRS 501 © (3) tax-exempt organization. They currently are not a tax-exempt organization themselves. John Anderson distributed and reviewed some guidelines from the attorney general’s office concerning games of chance. Damon Notestone presented an advertising brochure listing the Athletic Boosters as the sponsor of the Texas Hold’Em Tournament tentatively to be held on May 7. Lisa Notestone presented estimated costs and profits for 50 and 100 players. The Volleyball Parents would run the tournament. The Boosters would have to handle all the finances. Nancy Stahley moved the Athletic Boosters sponsor a Texas Hold ‘Em tournament tentatively on May 7. Pinky Cook seconded. Motion failed.

Barb Anderson then described the current 501 © (3) tax exempt organization – Council of Volunteer Organizations. Its membership includes most of the School PTOs, Academic Boosters, Hoops and Soccer Parents. The Athletic Booster Club 501 © (3) organization is considering an umbrella group in the near future. Barb Anderson will generate a letter and send out to the various sport parent groups to inquire on their interest in joining the group.

ADJOURNMENT: John Anderson moved the meeting be adjourned. Barb Anderson seconded. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, March 2, 2005 at 6:00 pm in LHS cafeteria.

Submitted by Nancy Stahley February 14, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
February 2, 2005

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Secretary Nancy Stahley, John Anderson, Barb Anderson, Jeff Campbell, Joe Moore, Steve Swinehart, Jennifer Miller, Steve Fast, Susie Fast & Athletic Director Merwyn Bowdish.

Sport Representatives: Jay Bahnsen: Boys Tennis and Golf, Rena Stoughton: Baseball, Denise Schoonover: Soccer.

SECRETARY’S REPORT:
Minutes from the January 5th meeting were distributed and reviewed. John Anderson moved to approve the minutes. Jennifer Miller seconded the motion. Motion passed.

TREASURER’S REPORT:
Treasurer’s Report was distributed. Chris was unable to attend the meeting. John Anderson moved to approve the treasurer’s report. Jeff Campbell seconded the motion. Motion passed.

BINGO REPORT:
John Anderson distributed and reviewed this month’s Bingo report. They are still looking for more members to join the Bingo committee. The committee is weighing the option of changing the playing night to Wednesdays.

OLD BUSINESS:
Concession Assignments: Once updated with track dates and team assignments, Nancy Stahley will e-mail assignment sheets to board members.

Concessions: Susie Fast reported that Winter concessions were going well. Only one or two games did teams not have enough workers.

Moose: Jeff Campbell reported that he had met with Ryan Hall to coordinate purchases to be used by the Boosters at the Moose Lodge.

Defibrillator: Steve Swinehart reported that the cost of an AED would cost $1495. Mark Jones motioned to authorize $1500 to purchase the device and donate it to the Athletic Department. Barb Anderson seconded. Motion carried.

Treasurer: Jennifer Miller motioned to rescind Chris Shafer’s acceptance of resignation as treasurer of the Board. Mark Jones seconded. Motion carried

NEW BUSINESS:
Executive Board Candidates: We will have 5 expiring terms this year. Steve Swinehart stated that he would stay on. We need to actively recruit new Board members.

Spring Concessions Coordinator: Nancy Stahley will stock the concession stand at Fulton Field. Barb Anderson will order the pop. Board members will be asked to volunteer and supervise track concession dates.

Academic Boosters: The Athletic Boosters will be receiving solicitation soon to become an Academic Booster Member.

ADJOURNMENT: Mark Jones moved the meeting be adjourned. Barb Anderson seconded. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, March 2, 2005 at 6:00 pm in LHS cafeteria.

Submitted by Nancy Stahley February 14, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
January 5, 2005

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Jeff Campbell, Joe Moore, Liz Leitnaker, Steve Swinehart, & Athletic Director Merwyn Bowdish

Sport Representatives: Jay Bahnsen: Boys Tennis and Golf, Rena Stoughton: Baseball, Dave Miller: Football

SECRETARY’S REPORT:
Minutes from the December 1st meeting were distributed and reviewed. Barb Anderson moved to approve the minutes. Mark Jones seconded the motion. Motion passed.

TREASURER’S REPORT:
Treasurer’s Report was distributed and reviewed. Liz Leitnaker moved to approve the treasurer’s report. Steve Swinehart seconded the motion. Motion passed. Chris Shafer reported that Bob Kraft had designated the Athletic Boosters as one of his charities. She will send a thank-you. Steve Swinehart reported that the non profit status with the State of Ohio has not been filed for several years. Steve moved to have McLain, Hill, Rugg & Associates, Inc. to be the agent to handle the non profit status application. Jeff Campbell seconded. Motion passed.

BINGO REPORT:
Barb Anderson distributed this month’s Bingo report for John. The license application was completed and submitted for 2005. There will be no Bingo played on Thanksgiving night in 2005. Boys Golf had been assigned to Thanksgiving night. They will be offered the first choice of additional concession assignments to make up for their loss of revenue. Bingo assignment dates are on the Gales website.

OLD BUSINESS:
Concession Assignments: Jeff Campbell motioned to rescind the $250 payout amount voted on at the last meeting for a minor event. Payout amount will remain at $500. Jay Bahnsen seconded. Motion carried. Nancy Stahley will call groups to fill the additional track assignments.

Concessions: Barb Anderson reported that a pop stocking chart is being used in the concession stand and that we need a work order for the concession stand shelf to be installed. Chris Shafer will arrange the purchase of a TV monitor for the concession stand for the Boosters.

Moose: Jeff Campbell asked Merwyn to place a big thank-you to the Moose on the Gales website for their generous contribution to the Boosters. Ed Effinger reported that he had signed papers with the Moose stating that we are the Moose’s charity of choice. A sweeper was purchased to use at the Moose.

Bylaws: Second reading of the revisions was conducted. It basically deletes references to providing meals at away contests for each sport. Motion to accept revision made by Mark Jones. John Anderson seconded. Motion carried.

Defibrillator: Steve Swinehart reported that a portable device would cost $1200. Chris motioned to purchase the device and donate it to the Athletic Department. Jeff Campbell seconded. Motion carried.

NEW BUSINESS:
Treasurer: Chris Shafer announced her resignation as Booster treasurer and from the Booster Board effective February 1, 2005. Motion to accept resignation was made by Mark Jones. Seconded by Liz Leitnaker. Motion passed. Barb Anderson motioned to have Joe Moore act as interim treasurer through the end of May. John Anderson seconded it. Motion carried.

ADJOURNMENT: Mark Jones moved the meeting be adjourned. John Anderson seconded the motion. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, February 2, 2005 at 6pm in LHS cafeteria.

Submitted by Nancy Stahley January 30, 2005

Lancaster Golden Gales Athletic Boosters Meeting Minutes
December 1, 2004

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Julie Maynard Bay, Jeff Campbell, Susie Fast, Jennifer Miller, Pinky Cook, Joe Moore, Liz Leitnaker, & Athletic Director Merwyn Bowdish.

Sport Representatives: All teams were represented.

SECRETARY’S REPORT:
Minutes from the November 10th meeting were distributed and reviewed. Mark Jones moved to approve the minutes. Jeff Campbell seconded the motion. Motion passed.

TREASURER’S REPORT:
None presented

BINGO REPORT:
John Anderson distributed this month’s Bingo report which highlighted this past year’s changes and accomplishments. He also distributed a Bingo handbook and Bingo assignment sheets to each Sport Rep.

OLD BUSINESS:
Programs: Jeff received some of the pictures late for the Winter program. They should be printed in approximately one week.

Concession Assignments: Discussed reducing the payout amount for Jr. High dual track meets. Jeff Campbell moved to reduce the payout amount to $250 and the number of workers to 3-4. John Anderson seconded the motion. Motion passed. ** We will revisit this next meeting. Track Rep Lise Ricketts reported that the Jr. High meets are heavily attended and busy. **

Concessions: Susie Fast and Pinky Cook reported that everything was running smoothly. Merwyn brought up placing TV monitors in the halls and wondered if Boosters wanted to place a monitor in the concession stand. Barb Anderson motioned to purchase a monitor for the concession stand with an amount not to exceed $300 for the TV and wall mount. Mark Jones seconded it. Motion carried.

Moose: Jeff Campbell reported that Governor Ryan Hall and the Moose presented the Boosters with a check for over $51,000 from the last two quarters. Once the Moose has finalized their Wish List, we will reimburse them starting with an amount of $20,000. Five tables were purchased and delivered to the Moose in November at the approximate cost of $800. Banquet payouts for the sport groups that hold them at the Moose are $400.

Bylaws: First reading of the revisions was conducted. It basically deletes references to providing meals at away contests for each sport.

NEW BUSINESS:
Bingo Assignments: Assignments for 2005 were conducted at the end of the regular meeting.

ADJOURNMENT: Mark Jones moved the meeting be adjourned. Chris Shafer seconded the motion. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, January 5, 2005 at 6pm in LHS cafeteria.

Submitted by Nancy Stahley December 5, 2004.

Lancaster Golden Gales Athletic Boosters Meeting Minutes
November 10, 2004

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Steve Swinehart, Jeff Campbell, Susie Fast, Jennifer Miller, Pinky Cook, Joe Moore, Liz Leitnaker, & Athletic Director Merwyn Bowdish.

Sport Representatives: Denise Schoonover: Soccer, Rena Stoughton: Baseball, Jay Bahnsen: Boys Golf & Boys Tennis

SECRETARY’S REPORT:
Minutes from the October 6th meeting were distributed and reviewed. Steve Swinehart moved to approve the minutes. Jeff Campbell seconded the motion. Motion passed.

TREASURER’S REPORT:
Copies of the October 2004 treasurer’s report were distributed and reviewed. John Anderson moved to approve the treasurer’s report. Pinky Cook seconded. Motion passed.

BINGO REPORT:
John Anderson distributed this month’s Committee report and treasurer’s report. He reported that LBC is not maintaining the Bingo Mate machines well and that players are complaining. The committee is checking on other sources of machines. John also requested that new members were needed to replace committee members retiring as their children graduated. This would aid in a smoother transition. Ed thanked John for his help in heading the Bingo Committee. Bingo assignments will be conducted at the next Booster meeting starting at 7:00 pm. All team representatives should be present.

OLD BUSINESS:
Programs: Jeff Campbell informed us that other playoff sites sold their programs for $2. We sold ours for only $1. Merwyn said he was told they could only be sold for $1. Leftover programs will be given to the football players and cheerleaders at their banquet. Team pictures/dedications are due by November 20 for the winter program.

Concession Assignments: Three teams worked the football playoff game on November 6th; Field Hockey, Boys Golf, and Swimming. Swimming will be reassigned the next available minor event to replace the October 21 freshman football game that was moved to Upper Arlington. The January 15 Sherman/Ewing Game will split into two minor events instead of one. Soccer Boys/Girls will take the AM session and Volleyball will take the PM session.

Concessions: Concession supplies will be moved to the high school on Thursday, November 18 at 7:00 pm (tentative). Winter concessions will be chaired by Pinky Cook and Liz Leitnaker for the Boy’s games and Sue Fast will have the girl’s games.

Team Banquets: Barb Anderson presented the Banquet Planning Guide Draft and will send a final draft to Audrey. Question was raised whether teams needed to invite all on the list to their respective banquets when few if any R.S.V.P. Merwyn said he would check with the Board President and others to see if they wanted to remain on the list.

Moose: Jeff Campbell reported that the Boosters would receive a disbursement soon from the Moose. He also purchased 5 tables for the Moose. These were on their wish list.

Bylaws: Mark is still working on them.

NEW BUSINESS:
Trainer Wish List: Brian Huck, athletic trainer, is requesting a portable whirlpool at the cost of $2000 and computer software to track injuries at the cost of $99. Jennifer motioned that Boosters purchase the computer software. Pinky Cook seconded. Motion passed. Whirlpool purchase was tabled.

Defibrillator: Chris Shafer thought the Boosters should consider purchasing a defibrillator for the sporting events since there is not one in each building. Steve Swinehart will check on the purchase price and report at the next meeting.

ADJOURNMENT: John Anderson moved the meeting be adjourned. Pinky Cook seconded the motion. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, December 1, 2004 at 6pm in LHS cafeteria.

Bingo Assignments will be conducted at this meeting, beginning at 7pm. All team representatives need to be present.

Submitted by Nancy Stahley November 11, 2004

Lancaster Golden Gales Athletic Boosters Meeting Minutes
October 6, 2004

Board Members Present:
President Ed Effinger, Secretary Nancy Stahley, John Anderson, Steve Swinehart, Jeff Campbell, Susie Fast, Steve Fast, Jennifer Miller, Julie Bay, Joe Moore & Athletic Director Merwyn Bowdish.

Sport Representatives: Linda Huston: Soccer, Rena Stoughton: Baseball, Jay Bahnsen: Boys Golf & Boys Tennis.

SECRETARY’S REPORT:
Minutes from the September 1st meeting were distributed and reviewed. Jeff Campbell moved to approve the minutes. Julie Bay seconded the motion. Motion passed.

TREASURER’S REPORT:
Copies of the September 2004 treasurer’s report were distributed. Chris was not present to review report. Steve Fast moved to approve the treasurer’s report. Steve Swinehart seconded. Motion passed.

BINGO REPORT:
John Anderson distributed this month’s report. He also passed around a detailed treasurer’s report prepared by Damon Notestone. Lancaster Bingo Company requested a letter of recommendation from the Bingo Committee to distribute to possible future clients.

OLD BUSINESS:
Programs: Jeff Campbell discussed the full page ad left out for “Action Driving School”. An insert page was prepared for subsequent programs. Jeff also requested a picture date for winter sports teams. Merwyn will check on this. Merwyn requested roster sheets be provided for the media and visiting coaches in the press box.

Concession Assignments: With the cancellation of the Cross Country Regional meet, Field Hockey and Boys Golf will have to be reassigned. The Wrestling Preview on Saturday, November 27 is the first opening. Boys Golf declined. Nancy will contact Field Hockey to see if they would like this assignment. Boys Golf will be offered the next available assignment.

Concessions: Barb Anderson reported the gate is in and installed. Merwyn said school locks would also be installed.

Team Banquets: Jeff Campbell worked out the banquet accommodations with the Moose. Guidelines will be distributed to each sport group in the near future. The Moose would like to meet quarterly to discuss any problems. Jeff and one other board member will meet with them quarterly.

Moose: Jeff Campbell met with Ryan Hall and Jenny at the Moose. They confirmed that the Boosters would receive a disbursement as soon as the auditing is complete. We will remain their charitable organization along with the scouts. They would like to review the Bingo Contract with the Boosters. Nancy Stahley reported that she had delivered $400 of kitchen supplies to the Moose for the month of September. Jeff said they appreciated them. They informed him they would like the carpet cleaned twice a year and are in desperate need of a new sweeper. Jeff will look into purchasing sweeper. Boosters need to clean their freezer area and the dishwasher needs to be turned off at the end of the night. Also the smoke eaters are working.

NEW BUSINESS:
Audit Committee: Steve Swinehart will chair the committee. Other members are Joe Moore and Steve Fast.

Bylaws: Ed Effinger said the bylaws are obsolete and that Mark Jones is rewriting them.

Fundraisers: Merwyn said individual parent groups cannot set up tables at the Varsity games to sell their wares. Only the Athletic Boosters and Fairfield Promotions can sell items during the games. They will make announcements saying what each parent group is selling during the game.

Cheerleading Competition: Julie Bay requested that the cheerleading parent group be allowed to use the concession stand during their competition on November 13th. John Anderson made the motion to allow them to use the concession stand. Steve Swinehart seconded the motion. Motion passed.

Winter Concession Committee: Ed is forming committee and asking for volunteers. No takers.

Merwyn: The $100 given to Merwyn from the 50/50 drawing will be given to the Boosters. Merwyn was only aware of the WLOH tailgate for the first varsity game, not the last two. John Anderson asked that the plaques be updated in the hallway. Merwyn said he needs to check on them. Merwyn was also questioned about the Captains’ Meeting. Merwyn reported that Dave Davis will take 4 captains to the O.H.S.A.A. meeting in Chillicothe. The loss of the cross country regional meet was discussed. Merwyn has been talking to Pickerington North and they would not be opposed to it returning to Lancaster.

ADJOURNMENT: John Anderson moved the meeting be adjourned. Jeff Campbell seconded the motion. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, November 3, 2004 at 6:00 pm in LHS cafeteria.

Bingo Assignments will be conducted at the December Meeting.

Submitted by Nancy Stahley October 24, 2004

Lancaster Golden Gales Athletic Boosters Meeting Minutes
August 4, 2004

Board Members Present:
President Ed Effinger, Vice President Mark Jones, Treasurer Chris Shafer, Secretary Nancy Stahley, John Anderson, Barb Anderson, Julie Maynard Bay, Liz Leitnaker, Steve Swinehart, Jeff Campbell, Pinky Cook, Susie Fast, Jennifer Miller, Athletic Director – Merwyn Bowdish

Representatives from all sports were present.

SECRETARY'S REPORT:
Minutes from the July 27 meeting were distributed and reviewed. Jeff Campbell moved to approve the minutes. Barb Anderson seconded the motion. Motion passed.

TREASURER'S REPORT:
Chris Shafer distributed and reviewed the June 2004 treasurer’s report. Jennifer Miller moved to approve the treasurer’s report. Mark Jones seconded. Motion passed. Chris also distributed and reviewed the July/August treasurer’s report. We discussed again ways to repay the Moose for their generosity. John Anderson reported that Phil Pool said some tables may need replaced. Mark Jones moved to approve the treasurer’s report. Barb Anderson seconded. Motion passed.

REPORT: John Anderson reported that 13 workers are needed for each Bingo night. If a booster group supplies a trained and experienced banker as part of its volunteer group, it will now count towards the 13 volunteers needed to operate.

OLD BUSINESS:

Programs: Jeff Campbell requested that a team representative be present to identify each athlete when Goodrich takes the team photo for the Fall Program. Anyone interested in advertising in the program should contact Jeff by August 13.

Fisher Catholic: Nancy Stahley reported that Fisher agreed to pay $125 for main concession stand and $200 when using the Away side also.

Team Posters: Each group is responsible for their own team poster. Barb Anderson discussed printing costs. To keep costs down, all Fall groups should get together and do printing as a whole group. Goodrich will take poster pictures for free. Merwyn encouraged all groups to get business sponsors to defray costs as long as they are not the “Gold” advertising sponsors.

DISTRIBUTION OF BOOSTERS MONEY TO TEAMS:
Mark Jones presented and distributed the options to disburse money to each team group:
Option 1: Continue to use the current formula of $5 per rostered athlete per away contest.
Option 2: Use a flat per capita amount, not tied to away contests.
Option 3: Use a flat rate for compensating groups who work Booster events (Major & Minor)
Option 3a: Same as Option 3, but include Lancaster Bingo Festival as 2 Major Events.
Minor Events would pay $500 and Major Events would pay $1000. Event assignment schedule is based on what was paid out to teams last year. Teams would receive their checks at the beginning of their practice season. In June, a dividend check from concession profits would be paid to each team based on number of athletes on roster if they supplied the required number of workers for their concession assignment. Jeff Campbell moved to select Option 3a. Steve Swinehart seconded the motion. Motion passed.

NEW BUSINESS:

Concession Assignments: Team assignments were carried out for all Major and Minor events. Other minor events will be added as needed. Boys Basketball requested 1st opportunity to work an additional minor event.

Basketball Trip: Pinky Cook asked if the boys basketball team could sell hog raffle tickets at the first three home basketball games to help pay for a trip to California over Christmas Break. Jennifer Miller moved that they be allowed to sell raffle tickets. John Anderson seconded the motion. Motion passed.

Concessions: Discussed price of pop/powerade, ($1.00 vs. $1.25). Group agreed that price should be $1.25, unless Band is not raising their price. Nancy will contact Band rep. Discussed whether concession workers should get free food. Chris Shafer motioned that each worker gets a sandwich and drink free. Liz Leitnaker seconded. Motion passed. Discussed who pays for press box workers, officials, etc. Merwyn said that he did. A form will be drafted to keep track of his expenses. Merwyn reported that Christy’s wants the pizza contract back. Nick’s was our supplier last year. He will negotiate with both and will let us know who will be our supplier for this year. Discussed the borrowing of Booster concession equipment that results in lost equipment or parts. Group decided that borrowing equipment will not be allowed.

Team Banquets: Question was raised whether each team must use the Moose for their team banquets and what the banquet guidelines were for using the Moose facility. Barb Anderson volunteered to formulate the banquet guidelines with Jennifer Miller’s help.

Band Booster Ad: Barb Anderson suggested that the Athletic Boosters buy a $20 Band Booster ad in their Band Competition program. Chris Shafer made the motion to buy a $20 ad. Barb Anderson seconded the motion Motion passed.

* Special thanks to Mark Jones for his time and effort in organizing the Concession Assignments.

ADJOURNMENT:
John Anderson moved the meeting be adjourned. Jeff Campbell seconded the motion. Motion passed. Meeting adjourned.

Next scheduled meeting is Wednesday, September 1, 2004 at 6:00 pm in LHS cafeteria.

Submitted by Nancy Stahley August 25, 2004

Lancaster Golden Gales Athletic Boosters Meeting Minutes
April 14, 2004

BOARD MEMBERS PRESENT:
Ed Efflnger, Chris Shafer, Pinky Cook, John Anderson, Steve Swinehart, Jeff Campbell, Mark Jones.
Sports representatives:
Nancy Stahley, Swimming
Holly Elick, Girl’s Tennis
Jay Bahnsen, Boy’s Tennis/ Golf
Dave Miller, Football
Rena Stoughton, Baseball

Many items were discussed but no official action could take place due to the lack of a quorum.

Items discussed included:
- First reading of State competition expense policy.

- Gales doormats will be turned over to the band as a fund raising project.

- Bingo report-see handout of official bingo board meeting as well as Any complaints should be referred to John Anderson. Verbal resignation of both bingo directors was addressed; John will speak with both directors about their intent with bingo. He will speak with Sally about her public relation skills with workers and players. If both decide to quit then Ed will begin looking for someone to be the Director of Bingo. Jerry Woodgeard will be contacted as he was originally interested. John Anderson also said bingo is playing on a temporary permit and will look into what needs to be done to receive a new license.

- Bill Frank suggested that the Athletic Boosters run the concession during the upcoming Gales Hoops Classic and Lady Gales Hoops Classic to be held April 23, 24,25 and April 30, May 1 and 2. Each sport is to have three workers on four-hour shifts. Swimming, girl’s tennis, football, baseball, track and wrestling would work the first weekend with the remaining sports to work during the second weekend.

- The treasurer’s and secretary’s report were read but not officially accepted.

- Steve Swinehart reported on the Financial Committee’s meeting- see handout.

- Chris Shafer reported that Dean Cochanour had not completed his report on findings from the investigation but will have report for next meeting.

- The Budget Committee will have a proposed budget for 2004-05 year at the next booster meeting.

- Nominations of the 2004-05 officers needs to be completed and officers elected at the next meeting.

- A thank you was read from the Pollack family for the booster’s donation. It was decided not to serve as concession workers for the Lancaster Festival and Chris Shafer would contact Kroger.

- Meeting ended.

Lancaster Golden Gales Athletic Boosters Meeting Minutes
March 3, 2004

BOARD MEMBERS PRESENT:
President Ed Effinger, Vice President Mark Jones, Secretary Robin Cathers, Treasurer Chris Shafer, Jeff Campbell, Liz Leitnaker, Susie Fast, John Anderson, Pinky Cook, Steve Swinehart, Larry Caton, Athletic Director, Merwyn Bowdish
Sports Representatives:
Rena Stoughton, Baseball
Jay Bahnsen, Boys tennis, boys golf
Larry Caton, Girls softball
Nancy Stahley, Boys/Girls swimming
Bob Snoke, Carl Tatman, Football

SECRETARY’S REPORT:
Copies of the reports from the February 4, 2004 meeting were provided for the group, and the minutes were reviewed. It was reported that Denise Schoonover was in attendance at the meeting but not listed in the minutes. Mark moved to approve the minutes. Jeff seconded the motion. Motion passed.

TREASURER’S REPORT:
Chris submitted the financial report and the group discussed it. John moved to approve the Treasurer’s report. Pinky seconded the motion. Motion passed.

OLD BUSINESS:
Operating Levy Update: The passage of the operating levy by roughly 600 votes was met with relief by the Booster group. Comments from members of the board indicated that the letter that was mailed to families of athletes was effective. Students who worked creatively and tirelessly deserve much of the credit for swaying voters to support the schools. Bingo Report: Minutes of the February Bingo Committee and a summary of the current status of Bingo were submitted to the group by John. A question was posed as to when Damon Notestone, the new treasurer will take on those responsibilities. June 1 is the target date for him to be functioning as treasurer, and until that time Peg Mahler will assist. John addressed his concerns about Bingo not following tax guidelines until recent changes were made. The group discussed how Bingo is fairing since the change in directors. Changes in the kitchen’s offering and selling of instants have caused some discomfort among workers but overall Bingo receipts are stable. A concern was raised that the current job description for the Directors of Operations is more comprehensive than necessary, so John agreed to rewrite the job description so it’s accurate. Update of Gales floor mats: Jeff reported that few of the mats have sold to date. The group brainstormed ideas for selling them. Storage Shed at Fulton Field: This project is still on hold.

State and National Meets: There exists confusion as to how the Athletic Boosters support athletes financially in their competitions at the state and/or national level. Merwyn reported that for certain sports, the state will reimburse a portion of money spent for food/lodging if an event is 100 miles or more from the school. Because of the increase in the percentage allotted to individual sports organizations, his position was that money for food should come from those parent groups. Lodging could be paid for by the Athletic Boosters. Mark moved the Athletic Boosters pay the receipts for the Winter State meets. Jeff seconded the motion. Motion passed. Mark moved an Ad Hoc committee be formed to make policy recommendations for state and national meets and that this committee bring those recommendations to the April meeting. Robin seconded. Motion passed.

Banquets: Jeff and Julie met with Mr. Pool from the Moose Lodge about the logistics of holding sports banquets there. The Athletic Boosters would be charged for use of the room, but the sports groups would not be required to use the Moose caterer. Of the $14,000 donation made by the Moose, $7,000 needs to be returned through use of the Moose facilities. Many suggestions were made as to how to utilize the Moose lodge. Mark moved that Jeff Campbell be the liaison with the Moose for working out renting the facility. Robin seconded. Motion passed.

Donation: As directed at last month’s meeting, the discussion of making a donation to the Pollack family was brought to the table. Chris moved we donate $100.00 for the Ben and Kristen Pollack educational fund. Steve seconded. Motion passed.

NEW BUSINESS:
Review of Assignments: Merwyn informed the group that a few spring track and field dates have been changed. Once group assignments had been altered, John was directed to inform the Director of Operations that the dates have changed so the groups can be contacted.

Budget Committee Formation: According to the by-laws, presentation of the budget for the. following school year is to be made at the May meeting. John, Chris, Steve, and Larry agreed to serve on the budget committee. The point was made that the budget needs to be more comprehensive than has been the case in recent years.

Fair Booth: Chris suggested that the group consider a concession stand at the Fairfield County fair. Pros and cons of the idea were discussed.

Public Relations Person: Chris voiced her opinion that a Public Relations individual would be helpful in disseminating information to individual parent groups. Discussion followed. The idea died for lack of a motion.

April meeting: Due to spring break, Mark moved that the April meeting be postponed one week until April 14. Steve seconded the motion. Motion passed.

ADJOURNMENT:
Mark moved the meeting be adjourned. Pinky seconded the motion. Motion passed--meeting adjourned.

Lancaster Golden Gales Athletic Boosters Meeting Minutes
February 4, 2004

BOARD MEMBERS PRESENT:
President Ed Effinger
Vice President Mark Jones
Secretary Robin Cathers
Treasurer Chris Shafer
Jeff Campbell
Liz Leitnaker
Julie Bay
John Anderson
Pinky Cook
Bill Frank
Lori Bigham
Director of Operations, Michelle Hilyard

Sports Representatives:
Rena Stoughton, Baseball
Jay Bahnsen, Boys Tennis, Boys Golf
Larry Caton, Girls Softball
Nancy Stahley, Boys/ Girls Swimming
Holly Elick, Girls Tennis

GUEST SPEAKER - LEVY UPDATE:
Board of Education member, Gary Mauller, spoke to the group about the March 2 Operating Levy. Accompanying him were LHS Assistant Principal, Greg Stickel, and Jack Greathouse. The trio read the list of cuts made necessary by the million dollar reduction in state funds and discussed the importance of the upcoming election. The group requested a letter be sent by the Athletic Boosters to parents of athletes stating this group’s support of the passage of the levy.

SECRETARY'S REPORT:
Copies of the reports from the January 7, 2004 meeting were provided for the group, and the minutes were reviewed. John moved to approve the minutes. Jeff seconded the motion. Motion passed

TREASURER’S REPORT:
Chris presented the treasurer’s report, and the group discussed the finances of the organization. When a question of the status of the quarterly loan (for the locker room) was made, Chris informed the group that Steve Wells of Fairfield National Bank had requested the last 2 years’ tax returns before considering restructuring the loan. Jeff made a motion to approve the minutes. John seconded the motion. Motion passed.

OLD BUSINESS:

Directors of Operations:
To take the place of Michelle Hilyard who wishes to resign as director, 3 names were considered. After discussing the need for the job description to be revamped, the duo of Sally Bobo and Vicki Lott and Jerry Woodgeard were voted upon using written ballots. The results were 14 votes for Bobo/Lott and 2 for Woodgeard. Ed took the responsibility for informing the candidates. Mark moved that John Anderson be designated as supervisor of the director of operations. Robin seconded the motion. Motion passed. Michelle tendered her resignation as Director of Operations as of Friday, February 6, 2004.

Selection of new Executive Board Member(s):
Three names were presented to the group for consideration as executive board members so that the group is in compliance with the recently amended by-laws. Steve Swinehart, Larry Caton, and Sue Fast were nominated to fill positions on the executive board. Questions from Swinehart to the group were then entertained. Jeff moved to approve the three nominated names as executive board members. Mark seconded the motion. Motion passed. Fast’s term will be 1 year, Swinehart’s will be 2 years, and Caton’s will be 3 years.

Update of Gales floor mats:
Jeff reported to the group that the mats will be placed out at the home basketball games. Mats cost $36.00, the group ordered 50, and the bill will be due in 30 days.

Sport Banquets:
Merwyn reminded the group that part of the agreement to accept donated money from the Moose Lodge was that sport banquets be held at and catered by the lodge. The logistics of how this is to be done need to be determined, so a committee comprised of Robin, Jeff, Julie, and Merwyn was established. This group will meet and make recommendations for individual sports to follow.

NEW BUSINESS:

Levy Support:
The request from the Guest speakers was considered, and the group agreed to have a letter drafted for families of athletes grade 7-12. Jay Bahnsen offered to have her individual sport send the letter to her athlete’s parents. Robin moved that Mark draft a letter supporting the levy. Pinky seconded the motion. Motion passed.

Notebooks for Executive Board Members:
Mark informed the group that he is putting together a notebook for each member to organize information pertinent to the Athletic Boosters. John moved the group approve $75.00 to purchase more binders. Pinky seconded. Motion passed.

Concessions:
After reading from the by-laws, John reminded the group that it is necessary to have a concession committee. Bill was nominated to head that committee. Ed and Pinky will assist.

Donations:
There was discussion about the Boosters making a donation to the Education Fund set up for the Pollack children after the recent death of their father. Julie moved that the idea be tabled until the next meeting. Bill seconded. Motion passed.

Thank You:
Chris offered a public thank you to Michelle Hilyard and Becky Baughman for working diligently to keep Bingo afloat over the past weeks and months. John moved we allot $100.00 for flowers and gift card for Becky. Julie seconded. Motion passed.

ADJOURNMENT:
Chris moved the meeting be adjourned. Jeff seconded the motion. Motion passed; meeting adjourned.

Submitted by Robin Cathers 3-03-04

Lancaster Golden Gales Athletic Boosters Meeting Minutes
December 3, 2003

At the December meeting of the Lancaster Athletic Boosters, representatives from each high school sport group met to select Bingo dates for the 2004 calendar year. With the exception of Track/Cross Country and Football who chose 6 dates, each group chose 3 dates to work.

Later the members of the executive board conducted its regular monthly meeting. Michele Hilyard was introduced as the newly hired Director of Operations for the Athletic Boosters. Her responsibilities will include managing all concession activities. At the November meeting, the salary for this position was determined to be $150.00 per week, and at this meeting it was decided that the director would be paid every two weeks with the first pay period to end Friday, December 12, 2003.

Due to conflicts with her college schedule, President Marna Maynard resigned as President of the Lancaster Athletic Booster organization. Ed Effinger was elected to replace her as president, and Mark Jones was elected to replace Ed as Vice President.

Lancaster Golden Gales Athletic Boosters Meeting Minutes
November 5, 2003

At the November meeting of the Lancaster Athletic Boosters, the group discussed the job description for the newly considered position of Director of Operations. This individual will be responsible for assisting the membership in the operation of its various functions, including but not limited to concessions, programs, and fundraising. A salary of $150.00 per week was approved by the group, and an interview committee consisting of Athletic Director, Merwyn Bowdish, Athletic Booster President Marna Maynard, and Bingo Co-Presidents John Anderson and Becky Baughman and was named and charged with the hiring of such a director.

Copies of the revised Athletic Booster by-laws were distributed and approved by the group. According to Article II, Section 1-C of the new by-laws, each individual athletic booster group recognized by the Board of Education shall be eligible to designate a Representative member to The Club. Representative Members have the right to attend all meetings of The Club, to vote in the Election of Directors at the May General Meeting, and to vote on all motions presented by the Board of Directors at any regular meeting during the year.

At an earlier special meeting (Oct. 28), the group voted to construct a small building near the Athletic concession stand at Fulton Field for the purpose of storage and possibly selling pizza during large events at the field. The building is to cost no more than $1,000.00 for materials, and labor is being volunteered. It is expected that the building will be either 12x12 or 12x16 in dimension.

Barb and John Anderson have volunteered to create a policy manual to be available for each sport parent organization. This manual will contain information to assist each group in its endeavor to function as a volunteer organization. They will present a prototype of this manual at the December meeting for approval by the group.

Lancaster Golden Gales Athletic Boosters Meeting Minutes
August 5, 2003

BOARD MEMBERS PRESENT:
Interim President Marna Maynard
Vice President Ed Effinger
Mark Jones, Lori Bigham
Secretary Robin Cathers
Jeff Campbell
Pinky Cook
Treasurer Chris Shaffer
Bingo Treasurer Becky Baughman
Athletic Director Merwyn Bowdish

UPCOMING EVENTS:
1. Lancaster Bingo Trade Show on August 8 and 9 from 10:00 A.M-5:00 P.M. Pinky Cook is has been securing workers to staff this money making activity.

2. Battle of the Bands on August 9 from 6:00 P.M. at the Fairfield County Fairgrounds. Bill Frank has been in charge of this activity.

3. The previously scheduled silent auction and raffle for OSU tickets (August 16) has been cancelled due to a concern about obtaining the football tickets.

CONCESSION OPERATIONS FOR THE 2003-2004 SCHOOL YEAR:
1. Bill Frank is in charge of concessions this year. Discussions included choosing suppliers of water and pizza.

2. Assignments of parent groups to staff concessions for the year will be taken care of at a special meeting tomorrow, Wednesday, August 6 at the LHS cafeteria at 7:00 P.M. Representatives from each group will schedule their groups to meet their obligations for major/minor events.

FALL SPORTS PROGRAM:
1. Jeff Campbell is chairing this committee. Print Mark is beginning the process to complete the fall program. Advertisers have responded to requests to advertise in the program.

2. The price for 700 programs is $2,695.00.

BINGO BOARD:
1. Due to the recent resignation of the current Bingo Board members, it was necessary to select new members. The following people were recommended to fill those spots by Merwynn Bowdish and approved by the group:

John and Barb Anderson, Jodene Thress, Pam Fisher, Brenda Miller, Pinky Cook, and Becky Baughman (Treasurer).